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How To Manage A Project On The Jira Application?

Now that you know the features the Jira application offers in managing your projects and incidents. Here is a short guide to taking your first steps on Jira to create and follow an agile project without feeling overwhelmed. The interface offered by Jira allows you to create, monitor and simply finalize your projects. To begin, you must start a project by clicking on “Create a project,” then you will have the choice between two methodologies:

  1. Scrum
  2. Kanban

Once you have chosen the methodology that best suits the creation of your project, Jira can update its platform by adding the corresponding language and procedure. What choice to make between Scrum and Kanban? You should know that the agile team will be more comfortable if you opt for the Scrum methodology because it offers sprint boards to define the project and tasks and a backlog to update your project. As for the Kanban methodology, it allows tasks to be planned in a simplified way in the form of a column with their states. Each column created with Kanban corresponds to a task status:

  1. to do
  2. in progress
  3. ended

Thus, all the members of the agile team can plan certain tasks by classifying them as “to do” and know the progress of others thanks to the constant updating by the other members.

You can also combine the two methodologies, Scrum and Kanban then your board will consist of Kanban columns before the tasks switch to the Scrum backlog. To predict your tasks, Jira integrates them into the backlog to assign them to each developer. For good management and good distribution of tasks, we advise you to opt for small agile teams (maximum of ten people). 

To balance the tasks between each agile team member, you can use filters. This system can also be useful for prioritizing tasks using color codes. For example, if a task is urgent, you can choose one color and another for secondary tasks. This organization allows team members to organize their working time accordingly. If you play the project administrator role, you can “hide” certain tasks from certain team members. For example, suppose you have used developers outside your company. 

In that case, you can categorize so-called “sensitive” tasks, such as creating a payment tunnel so that only your developers can access them. Once you have planned all the tasks necessary to move your project forward, you can move on to the second step by creating a schedule so that the deadlines are known and respected. If you encounter unforeseen events in the execution of the different tasks, you can easily move them from one column to another. 

Also, once a task is completed, you can move the rating to “completed,” and then Jira will prepare a report for you to know the performance rating of each one. As we have explained, communication and exchanges between the agile team members are essential to the smooth running of the project. To facilitate communication, Jira has developed many features, such as creating graphs in the form of a calendar so that everyone can follow the project’s progress in real-time.

The Basic Version Of Jira

If the basic version of Jira is incomplete, you can add extensions and functions to make your project management even more efficient. We find, in particular, the Jira Portfolio, which allows you to have a global point of view of the progress of your projects thanks to a fully connected roadmap. As a reminder, the basic version of Jira includes:

  1. scheduling and assigning tasks
  2. prioritization of tasks
  3. reports following the progress of your projects
  4. the ability to track the progress of projects for each member of the team

To receive reports related to technical incidents, you must add the Jira Ops module to your Jira application to receive a real-time report in the event of a technical failure. If you want to try out the Jira app for managing your project or issues, you can try the free version for seven days. If Jira convinces you, you can get the paid and full version. For an agile team of ten people, it costs ten dollars per month. Another $75 per month offer is available if your agile team comprises ten to fifteen people. Bring your project with the Jira application! Communication and task execution will only be smoother.

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